Thesis Review and Doctoral Committees

Ready for approval

Welcome to the resource page for departmental thesis reviewers! Here you will find resources and answers to help you prepare your students for a smooth deposit process with the Graduate College Thesis Office.

Departmental Format Approval

In an effort to eliminate some of the paper associated with thesis deposit, we have retired the PDF version of the departmental format approval form. Notification of departmental format approval is now sent to the Graduate College Thesis Office online.

To indicate your approval of thesis format:

Follow the link to the new Web-based departmental format approval form. You will be asked to sign in using your NetID.
Complete the brief form and click the "Submit Form" button. An email notification will be sent to the Thesis Office, and you will be sent a copy of that email.
Forward the email you receive to the student so that he or she knows the Thesis Office has been notified of departmental format approval.

Note: Only individuals listed as a departmental thesis reviewer on the each department's Authorized Signatures form for the current academic year will be able to sign in and use this form. If you need access to this form, please ask your department to add you to their Authorized Signatures form and submit the updated form to the Graduate College.

Thesis Requirements

The list of Graduate College thesis requirements for 2009-10 is now online and effective as of Oct. 5, 2009. Some of the revisions and additions include:

Previous degrees are no longer included on the title page. Students who want to include this information in the thesis may do so in the author’s biography or curriculum vitae section.
An abstract is required for all master’s theses and doctoral dissertations. The abstract should begin on page Roman numeral two (ii), and the abstract must be written in English. There is no word limit for the abstract.
The author’s biography or curriculum vitae section is optional for all theses and dissertations. If included, this section should be the final section of the thesis and should be listed in the Table of Contents.

Checklists and Other Downloadable Deposit Resources

Thesis Deadlines

Deadlines related to thesis deposit are listed on the Graduate College Academic Calendar.

Workshop for Departmental Thesis Reviewers

Each year the Graduate College presents a workshop for departmental thesis reviewers. The PowerPoint presentation from the latest workshop is included below.

Departmental Reviewers Workshop - 2009

Frequently Asked Questions

What are your walk-in hours?
Thesis Office staff is available to meet with students on Tuesday, Thursday, and Friday afternoons from 1:00 to 4:45 p.m. Students are seen on a first come, first served basis and are asked to sign in at the reception desk on the 2nd floor of Coble Hall. The Thesis Office does not schedule appointments.

What happened to the Departmental Format Approval form?
The PDF form is no longer available. Departmental format approval notification may now be sent directly to the Graduate College via the new Web-based departmental format approval form.

Where do I find the official version of a student’s name that should appear on the title page and CCA?
The official version of a student's name may be found by entering the student's UIN into SPAIDEN (in Banner). After clicking the "Next Block" button, the name that appears in the "Person" field in the middle of the screen is the name that should appear on the title page and CCA. Click here to see the name location on the SPAIDEN screen.

Where do I find the degree and program names that should appear in the text block on the title page?
The degree and program names may be found by entering the student's UIN into SGASTDN (in Banner). After clicking the "Next Block" button, the degree name appears in "Curricula Summary - Primary" under the heading "Degree". The program name appears in "Field of Study Summary" under the heading "Field of Study". Click here to see the degree and program location on the SGASTDN screen.

How do students begin the process of submitting an electronic thesis or dissertation to the Graduate College?
After the student has made ALL revisions and corrections and the thesis has been approved by the department, a student may begin the electronic submission process by proceding to the ETD submission page.